Queensland GP Workforce Planning & Prioritisation - Facility / Practice Consultation

Background

The Australian General Practice Training Workforce Planning and Prioritisation (GP WPP) program commenced in August 2022 to support the transition to college-led general practice training. The program’s objective is to provide independent analysis and advice on the current and future GP workforce needs, in addition to assessing training capacity to inform the delivery of the Australian General Practice Training (AGPT) program. All seven Queensland PHNs are part of a Queensland PHN Consortium selected by the Australian Government Department of Health and Aged Care to deliver theGP WPP program in Queensland.

General Practice

Stakeholder Engagement is critical to the success of the GP WPP program, and as such, each PHN is actively consulting and engaging with stakeholders within their regions to collect data and harness local knowledge.

General Practice is a critical stakeholder that will inform and shape this work to ensure greater visibility of GP training opportunities and a well distributed GP workforce to meet the needs of your community now and in the future.

Purpose

The purpose of this consultation is to engage with general practice staff to identify and gain a better understanding of training capacity within your general practice. Responses to the survey will be used to build our understanding of:

the enablers or barriers in the recruitment and retention of GP Supervisors
the enablers and barriers in the recruitment and retention of GP Registrars
the workforce needs or gaps of local communities.

Participation in the consultation will take approximately 10-15 minutes. We appreciate you taking the time to complete the consultation and look forward to hearing from you. Your contributions are highly valued.

Data Collection Notice

For what purpose do we collect personal and sensitive information?

Your participation in this survey aims to capture your insights and informs the advice regarding the distribution and placement of GP registrars in Queensland as part of the Australian General Practice Training Workforce Planning and Prioritisation (GP WPP) program. Advice and analysis specifically relate to the workforce needs of communities, in addition to the training capacity of practices within GP Catchments in Queensland.

We collect personal and sensitive information about you to fulfill our functions, responsibilities under and to facilitate compliance with the delivery of the GP WPP program and broader PHN Program, as required by the Department of Health and Aged Care, including:

performing analysis of the workforce and/or training capacity needs.
building an informed understanding of circumstances relating to the needs of community and general practice workforce.
development of a Queensland Workforce Needs and Training Capacity Report, and Queensland Training Pathways Report.

Taking part in this survey is voluntary.

What type of information do we collect?

We only collect personal or sensitive information about you that is reasonably necessary for or directly related to our functions and activities, and relevant to the purpose for which it is collected. We will only collect information with your consent, or as otherwise authorised or required by law.

Depending on your role, we collect the following information:

Personal information: Name, facility/practice name, contact details and age.
Sensitive information: Supervision status, opinions, and experiences regarding GP registrar supervision.

By participating in this survey and providing responses, you are disclosing personal and sensitive information to the GP WPP program Queensland Primary Health Network Consortium (we/us/our), led by Brisbane North PHN (ABN 55 150 102 257), in accordance with obligations under the Privacy Act 1988 (Cth), the Australian Privacy Principles and any registered privacy code that applies to us.

We will take reasonable steps to de-identify personal and sensitive information before using or disclosing it for analysis or reporting purposes. De-identification means removing personal identifiers such as name, address, or other information that could be used to identify you.

Storage and Security

We take reasonable steps to ensure the personal and sensitive information we hold about you is protected from misuse, interference, loss, unauthorised access, modification, or disclosure. We store personal and sensitive information securely in electronic and/or hard copy formats. Personal and sensitive information is accessible only by authorised personnel and only for the purposes for which it was collected.

We keep personal information for as long as it is required for our functions and activities or as required by law. Once the personal information is no longer needed, we take reasonable steps to destroy or de-identify it.

Disclosure of Information

Any information that is disclosed will be used only for the purposes stated in this notice and will be de-identified. We will also aggregate the information we collect from participants for reporting and analysis purposes. Aggregation means that we combine and summarise the information so that it no longer identifies any individual participant.

We may share the aggregated data with third parties, including:

The Royal Australian College of General Practitioners (RACGP) and the Australian College of Rural and Remote Medicine (ACRRM).
Government agencies, Department, and entities (such as Department of Health and Aged Care, Rural Workforce Agencies, State and Territory health jurisdictions).
Other Workforce Planning and Prioritisation Organisations.

However, we will take reasonable steps to ensure that the aggregated data cannot be used to identify any individual participant.

More Information

Contact the Queensland GP WPP Shared Service Data Systems Lead | Silas Lui on Silas.Lui@brisbanenorthphn.org.au if you would like to know more about our privacy policy.

AGREEMENT AND SIGNATURE

By participating in this consultation, I consent, and affirm the following:

To the collection, use and disclosure of my personal and sensitive information as described in this Data Collection Notice.
I understand that my participation is voluntary, and I have the right to refuse or withdraw consent at any time.

Consultation Details

Is this consultation being completed with a PHN representative? *

Yes, this survey is being completed by a PHN representative on behalf of a respondent. No, I am completing this survey independently.

Date of Consultation

Name of Facility / General Practice *Please select - NOT FOUND - if you cannot find your practice

Tick if the following applies to this facility/practice:

Aboriginal Medical Service / ACCHOHospital / Queensland Health operatedPrivately-owned

Name of Facility / General Practice (if not found in list) *

Suburb *

Respondent's Full Name

Role Title

I want to fill this out anonymously

Email Address (if you would like future correspondences)

Interviewer Name

In which PHN region is this facility/practice located?

GP CatchmentIf unknown, leave blank.

Registration Comments

Save and Complete Later

Accreditation and Supervision

1) Does this facility/practice currently provide supervision to trainees or learners? *

YesNoUnsure

2) Which of the following trainees or learners are currently supervised at this facility/practice? *

General Practitioner registrar/sRural Generalist registrar/sMedical studentsOther

Tick all that apply

Other - Please describe: *

3) Is this facility/practice accredited to provide AGPT training of GP registrars? *

YesNoUnsure

Comments

Enablers of GP Registrar Supervision

4) Is this facility/practice interested in supervising GP registrars in the future? *

YesNoUnsure

Why, or why not? *

5) In what circumstance would this facility/practice have the ability to supervise (more) GP registrars? *

If the facility/practice had reduced numbers of other trainees / learners (RVTS, IP, etc)If the facility/practice had greater physical space or consult rooms to accommodate GP registrarsIf the facility/practice were to pursue further accreditationIf the facility/practice had increased resourcing (i.e., IT equipment, administrative staff, financial support, etc)If the facility/practice had improved workloads for existing supervisorsIf the facility/practice had more employed supervisors If the facility/practice could attract more GP registrars to fill vacanciesOther

Tick all that apply

Other - Please describe: *

6) Does this facility/practice have available consult rooms to train GP registrars? *

YesNoUnsure

Other - Please describe: *

Comments

GP Workforce

8.1) How many General Practitioners at this facility/practice are Vocationally Registered? *Full-time Equivalents

8.2) How many General Practitioners at this facility/practice are non-Vocationally Registered? *Full-time Equivalents

8.3) How many General Practitioners work at this facility/practice in total? *Full-time Equivelants

9) Does this facility/practice or region heavily rely on locum workforce? *

YesNoUnsure

10) Which of the following reasons predominantly contributes to use of locum workforce? *Tick all that apply

Other - Please describe: *

11) Is this facility/practice usually able to get a locum in times of need? *

YesNoUnsure

12) Is this facility/practice serviced by any of the following external providers for delivery of GP services? *Tick all that apply

Other - Please describe: *

12.2) Describe the roster or delivery model of the above: *

Comments

Wellbeing and Community Capacity

13) Please indicate how strongly you agree or disagree with the following statement: *

Strongly agreeSomewhat agreeNeither agree nor disagreeSomewhat disagreeStrongly disagree

GPs in this facility/practice have the flexibility to meet the needs of both their work and personal life.

Comments

Other - Please describe: *

Comments

The QLD GP WPP Consortium would also like to engage with GP registrar supervisors directly and consult them on workforce needs and training capacity. To do this we’d like your assistance in identifying the relevant GPs within your practice.

If agreeable, are you able to share the names of GP registrar supervisors who work in this facility/practice in the table below.

Name

Contact Details

Registration Status

VRNon-VR

Consultation Complete! Please click to the next page to Submit.

Thank you for your time and responses. We look forward to engaging with you in the future.

If you would like further information about the GP WPP program, head to this page or talk to your local GP WPP PHN representative.